Statute
Article 1. Establishment of the Association
An association governed by the conditions and special agreements stipulated below is herewith established in accordance with article 78, AK.
Article 2. Name - seal
The name of the Association is "Démographie des Balkans". This name may be translated into other languages, provided that an exact translation is used. The abbreviated title of the Association is Demobalk.
The Association has a seal indicating its name, its seat and the year of its establishment (2007).
Article 3. Head office
The head office of the Association is situated in Volos, Greece (Alamans 1, Pedion Areos, 38334).
Article 4. Purpose
The purpose of the Association is to undertake and promote all the following activities, though this list is not exhaustive: to produce documentation, studies and research, and organize meetings to explore the demographic situation of the Balkans – as a distinct entity or by comparison with the neighbouring regions (Europe, Black Sea and eastern Mediterranean countries) – its future prospects, the key components of medium- and long-term change, choices and strategies for addressing future challenges; to regularly compare viewpoints on possible future development and action to be taken.
The Association aims to contribute, by all means deemed appropriate, to the development of demographic and prospective studies and, in particular, a better understanding of demographic trends and their medium - and long - term effects.
More specifically, the priority objectives of Demobalk are to:
stimulate cooperation between scientists and institutions working on population questions relating to the Balkans and neighbouring regions (Europe, Black Sea and Eastern Mediterranean countries);
promote the exchange of documentation and information;
create demographic databases at national and regional levels;
stimulate research and comparative studies;
assess the consequences of demographic trends and alert institutions to the risks of drastic change;
organize scientific meetings
disseminate the most interesting research findings.
The Association's modes of action will be as broad as is possible within the scope of the law and will include the following, though this list is not exhaustive: documentation, studies and research, consultancy, meetings, conferences and seminars, training, publications.
The working languages of the Association are: Greek, French and English.
Article 5. Financial resources
The Association will be financed by the following:
membership fees and annual subscriptions to the Association;
registration fees for events organized by the Association;
national or EU grants, donations and subsidies from other Greek or foreign bodies or from individual benefactors;
income from the Association's assets;
all other income authorized by the laws in force and whose acceptance does not compromise the purpose of the Association;
revenues from agreements signed between the Association and other actors;
revenues from the sales of the Association's publications.
Throughout its period of existence and activity, all financial resources will be devoted solely to achieving the stated purpose of the Association.
Article 6. Members
The Association accepts as members physical persons – demographers and scientists working on population questions – based in Greece or abroad, who share the Association's interests and objectives and wish to contribute to their accomplishment, and who accept without reservation all the articles of its statutes.
Members may be active members or honorary members.
By decision of the General Assembly, upon recommendation by the Board of Directors, – and under the same conditions as those applicable to active members – eminent scientists wishing to contribute to the Association's purpose may be appointed as honorary members.
Article 7. Members' obligations
With the exception of honorary members, who are exonerated, all other members of the Association shall pay a one-off membership fee at the time of joining and an annual subscription. The subscription fee is set annually by the General Assembly.
By the present charter, the Association membership fee is set at twenty (20) euros, and the annual subscription fee at ten (10) euros.
Members shall contribute by all legitimate means to achieving the Association's purpose. In addition, all members shall comply with its statutes and with the decisions taken by the Board of Directors and the General Assembly. They shall also refrain from divulging confidential information held by the Association and shall defend its good name and reputation.
Article 8. Members' rights
Members are entitled to:
take part freely in the General Assemblies, upon condition, for active members, that their current annual subscription has been paid;
take part in debates, discussions, meetings, in all events organized by the Association and voting procedures of General Assemblies (in the last case, only the active members, upon condition that their current annual subscription has been paid);
elect and be eligible for all positions, the Board of Directors included (only the active members, upon condition that their current annual subscription has been paid). Honorary members have neither voting rights in the General Assemblies, nor the right to elect or been elected in other positions.
Article 9. Admission of new members
Applicants wishing to join the Association shall present a written request to the Board of Directors in which they specify their titles and functions, present their reasons for requesting membership and explicitly state that they embrace the Association's objectives. The decision is to be taken at the first meeting of the General Assembly following the application submittal and the new members’ subscription.
The application is accepted if approved by a two-thirds (2/3) majority of active members, present or represented at the General Assembly.
Article 10. Resignation of members
A member may resign from the Association after notifying the Board of Directors in writing at least three months before the end of each calendar year and after settling all outstanding affairs.
A resigning member is not, under any circumstances, entitled to claim a share of any kind in the Association's assets.
Article 11. Exclusion of members
A member may be excluded, by a decision of the General Assembly, at the request of the President of the Board of Directors or if one-third (1/3) of active members express such a wish.
Members may be excluded if they do not pay their annual subscription. They may also be excluded if they damage the Association's good name, if they hamper its activities or display systematic indifference to the Association.
The members against whom an exclusion process has been initiated are informed of the fact ten (10) days before the General Assembly at which the exclusion decision is to be taken. The decision is ratified if approved by a three-quarters (3/4) majority of active members present or represented at the General Assembly.
Article 12. Management of the Association
The Association is managed by:
The Board of Directors
The General Assembly
The Supervisory Committee
Article 13. General Assembly
The General Assembly is the supreme body of the Association and is empowered to take decisions on all questions for which the Board of Directors does not hold authority (mentioned in the present statutes).
The General Assembly holds exclusive responsibility in the following areas:
It defines the general policy of the Association, monitors its efficacy and its application, and oversees the Association's expenditure.
It ratifies the annual action programme.
It approves the policy report and the financial statement.
It ratifies the annual report of the Supervisory Committee.
It elects the members of the Board of Directors.
It elects the members of the Supervisory Committee and the Scrutineer Committee.
It is empowered to dissolve the Association, to modify its statutes, to allocate the Association's assets.
It gives approval for exclusions and new members.
It decides on all questions not covered by the statutes.
It decides on all topics included in the agenda.
The General Assembly is open to paid-up active members of the Association and honorary members. Active members may be represented by another active member, provided that the latter has written power of attorney.
All decisions of the General Assembly are made by majority vote of the active members who are present or represented (except in cases specifically mentioned in the present statutes). A secret ballot may be requested by the Board of Directors, or by one-third (1/3) of the active members present or represented.
The General Assembly quorum is reached when half of paid-up active members are present or represented. If quorum is not reached, the following General Assembly is considered to have quorum whatever the number of active members present.
After checking whether quorum has been reached, the General Assembly is chaired by the President of the Association, and the General Secretary records the minutes.
The Association members receive an invitation to attend the General Assembly from the President of the Board of Directors, co-signed by the General Secretary and addressed to members by mail, e-mail or fax at least fifteen (15) days before the date of the General Assembly. The invitation shall clearly state the date, the time, the venue (which may be somewhere other than the head office, in Greece or another country) and the meeting agenda. The invitation shall also give a second date for the General Assembly, in the event that quorum is not reached on the first scheduled date. The interval between the two dates is seven (7) days at most. The second meeting shall be held at the same venue as the first.
Items may be added to the agenda at the request of the majority of members present or represented.
General Assemblies may be ordinary or extraordinary.
Ordinary General Assemblies are held once every two years, during the second semester of the year.
Extraordinary General Assemblies are held at the discretion of the Board of Directors or if one-third (1/3) of paid-up active members so request by submitting a specific list of topics to be discussed. In this case, the Board of Directors shall decide within fifteen (15) days following submittal of the request whether to hold the extraordinary General Assembly, and shall convene the General Assembly within thirty (30) days of a positive decision.
The General Assemblies at which decisions are made regarding dissolution of the Association, modification of its statutes or allocation of its assets reach quorum when half (1/2) of active members are present or represented. Decisions on the above-mentioned points are taken by a three-quarters (3/4) majority of members present or represented.
For any decision concerning changes to the Association's purpose, the written approval of absent members is required.
Article 14. Elections
When the renewal of the Board of Directors is on the agenda, the ordinary General Assembly first elects a Scrutineer Committee comprising three paid-up active members. The candidates for election to this committee shall signify their willingness to stand at least three (3) days before the elections are held.
The candidates for election to the Board of Directors shall signify their willingness to stand at least three (3) days before the date of the ordinary General Assembly. The names of all candidates are written on a single printed paper voting slip. The Scrutineer Committee ensures that the secret ballot is conducted in a proper manner. It ensures that voting slips include no more than five (5) names for the election of the Board of Directors and no fewer than three (3) names for the election of the Supervisory Committee. The Scrutineer Committee ratifies the election results. If two or more candidates obtain the same number of votes, the winning candidate is selected by drawing lots.
Article 15. Board of Directors
A Board of Directors comprising five (5) members is elected for four (4) years.
In the five (5) days following their election, the elected members appoint the President, the two Vice-Presidents, the General Secretary and the Treasurer.
The President is replaced in his/her absence by one of the Vice-Presidents.
If two or more positions on the Board of Directors become vacant following the resignation or exclusion of Board members, the Board of Directors shall provide for their replacement by announcing new elections.
Members of the Board of Directors are re-eligible and may serve for an unlimited number of terms. The members of the Board of Directors are not entitled to any remuneration for the services provided to the Association; they may nevertheless claim back travelling and living expenses incurred when undertaking duties on behalf of and in the interest of the Association. Members of the Scrutineer Committee and the Supervisory Committee may not be elected to the Board of Directors.
Article 16. Role of the Board of Directors
The Board of Directors manages the affairs of the Association.
It executes the decisions of the General Assembly and handles all matters that are outside the scope of the General Assembly.
More specifically, the Board of Directors defines the Association's development strategy and submits its action programme and its statements of accounts for approval by the General Assembly.
When necessary, it authorizes one or other of its members, or Association members to undertake specific missions of limited duration.
The Board of Directors takes decisions for all purchases, for the leasing of offices and conference venues, and for all loans required to ensure the smooth running of the Association.
Article 17. Meetings of the Board of Directors
The Board of Directors meets at least once a year, upon invitation from the President, at the Association head office or any other designated venue.
Three members of the Board of Directors may request a Board meeting by submitting a written request to the President. In this case, the Board meeting shall be held within seven (7) days following the request. If the President does not convene the Board of Directors within this period, the Vice-Presidents and the Board members who submitted the request are entitled to do so.
The Board of Directors may not take any decision unless three (3) of its five (5) members are present or represented. If a Board member is represented by a third person, this third person must be one of the Board members.
The decisions of the Board of Directors are taken by absolute majority. In the event of a tie, the President has the casting vote.
The meetings of the Board of Directors are recorded in minutes drawn up by the General Secretary and co-signed by the President.
Any member of the Board of Directors who is absent for no valid reason from four (4) consecutive meetings is struck off by decision of the Board of Directors and replaced, under the responsibility of the President, by the person who received the largest number of votes behind the five (5) elected candidates in the previous election.
Article 18. Role of the President
The President of the Board of Directors represents the Association, both judicially and non-judicially, in all its dealings, before all international, national, public and municipal authorities, before legal entities under public and private law and before the courts.
The President convenes the General Assemblies and the meetings of the Board of Directors. He/she chairs the discussions of the Board of Directors. He/she applies the decisions of the General Assemblies and the Board of Directors. He/she co-signs all Association documents and minutes with the Secretary General and co-signs orders for payment with the Treasurer. He/she coordinates the Association's activities and generally oversees all essential matters pertaining to the accomplishment of the Association's purpose.
In the event of absence or impediment, the President of the Board of Directors is replaced by one of the Vice-Presidents. The President may also delegate in writing all or part of his/her responsibilities to any other member of the Board of Directors.
Article 19. Role of the Treasurer
The Treasurer is responsible for the budget, and once the budget has been approved, he/she manages it in due and proper form.
He/she keeps an account book and draws up an annual balance sheet. He/she collects membership fees, annual subscriptions and all other external sources of income and makes all payments of the Association to Greek or foreign banks (selected by the Board of Directors), and all documents relating to such actions are co-signed with the President. He/she manages the Association's financial affairs.
He/she is required to inform the Board of Directors on a regular basis and to present financial statements to the General Assemblies. The Treasurer may be replaced, in an emergency, by another member of the Board.
Article 20. Role of the General Secretary
The General Secretary draws up the minutes of meetings, ensures compliance with the protocol, keeps the membership book, manages the statutes of the Association and co-signs all documents with the President.
Article 21. Supervisory Committee
The Supervisory Committee, elected for two (2) years, comprises three (3) members (plus two substitutes). It oversees the Association's accounts and submits a report to the General Assemblies of the Association. At the first meeting following its creation, a chairperson is elected.
Article 22.
All points not covered in the present statutes shall be decided in good faith in accordance with existing laws and provisions. In the event of ambiguity, the General Assembly is responsible for interpreting the above articles.
Article 23.
The Association "Démographie des Balkans" can establish branch offices in other Balkan countries after a relative decision taken by the Board of Directors.
Article 24.
The present statutes contain 24 articles (including the present). They have been validated today by the founder members of the Association and will become effective after registration in the public records of the court with jurisdiction.

Paris, 5 October 2012
Home page
Site map
Contact
Ελληνικά
Français